For wedding pros

The whole day, on one beautiful page.

Every cue, vendor, and contact — from load-in to last call — in a run-of-show your team and couple can follow on any screen, or print and pin to the wall. Switch between a full weekend and a single day below.

Run of Show
Ava & James Hartley
Friday–Sunday · May 15–17, 2026 · 140 guests · Wildflower Farm
Friday, May 15
Arrival & Rehearsal
10:00 AM
Vendor load-in begins
Tent, tables, chairs, lighting
Rentals · Venue
12:00 PM
Floral delivery & setup
Ceremony arbor and welcome arrangements
Florist
2:00 PM
Couple & wedding party check in
The Wildflower Inn — welcome baskets in rooms
Venue Manager
3:00 PM
Ceremony rehearsal
Full walkthrough on the orchard lawn
Planner · Officiant
4:00 PM
Guest room check-in opens
Overnight guests arrive
Venue Manager
4:30 PM
Welcome drinks & bonfire
Beer, wine & cider by the fire pit
Bar Team
6:00 PM
Rehearsal dinner begins
Wood-fired pizza, buffet style
Caterer
7:30 PM
Welcome toasts
Hosts & wedding party
Planner
9:00 PM
Rehearsal dinner concludes
Quiet hours begin at 10:00 PM
Saturday, May 16
The Wedding Day
8:00 AM
Breakfast for overnight guests
Inn dining room
Venue
9:00 AM
Hair & makeup begins
Bridal suite
Hair & Makeup
10:00 AM
Band & photo booth load-in
Sound check by 1:00 PM
Band · Venue
11:00 AM
Caterer arrives
Kitchen prep begins
Caterer
12:00 PM
Ceremony & reception florals set
Final styling of tables
Florist
1:00 PM
Photographer arrives
Getting-ready & detail photos
Photographer
2:30 PM
Guest shuttle #1 departs hotel
Arriving on property ~3:00 PM
Transportation
3:00 PM
Prelude music begins
Guests seated by 3:15 PM
Band
3:30 PM
Ceremony
Orchard lawn
Officiant
4:00 PM
Cocktail hour
Terrace — passed hors d'oeuvres & full bar
Bar · Caterer
4:00 PM
Newlywed & family portraits
Meadow & barn
Photographer
5:15 PM
Guests invited into the barn
Reception space opens
5:30 PM
Grand entrance & first dance
Band
5:45 PM
Welcome toast
Host
Planner
6:00 PM
Dinner service
Family-style
Caterer
6:45 PM
Speeches
Best man, maid of honor, parents
Band (mics)
7:15 PM
Parent dances
Band
7:30 PM
Dance floor opens
Band
8:00 PM
Cake cutting
Caterer
8:30 PM
Bouquet toss
9:45 PM
Last call, main bar
Bar
10:00 PM
Sparkler send-off (flameless)
Reception ends
Planner
10:00 PM
Guest shuttle #1 departs
Transportation
10:00 PM
After-party begins
The speakeasy below the barn
Bar
11:00 PM
Late-night bites
Soft pretzels & sliders
Caterer
12:00 AM
Final guest shuttle departs
Transportation
1:00 AM
After-party ends
Vendor breakdown begins
Band · Venue
Sunday, May 17
Farewell & Checkout
9:00 AM
Farewell brunch
Mimosa & Bloody Mary bar
Caterer
11:00 AM
Brunch concludes
Guest room checkout
Venue Manager
12:00 PM
Vendor load-out complete
Rentals · Venue
12:00 PM
Couple checkout
Safe travels!
Venue Manager
Key Contacts
Wedding Planner
Willow & Vine · Wren Callahan
(845) 555-0142
Venue Manager
Wildflower Farm · Jordan Hale
(845) 555-0111
Bar Manager
Wildflower Bar Team
(845) 555-0110
Officiant
Vows by Vera · Vera Ellison
(845) 555-0187
Caterer
Fig & Thistle · Marco Reyes
(845) 555-0119
Band
The Nightowls · Sam Rivers
(845) 555-0138
Photographer
Amber Fields · Amber Diaz
(845) 555-0173
Florist
Petal & Co. · Iris Monroe
(845) 555-0165
Hair & Makeup
Gilded Beauty · Nadia Cole
(845) 555-0151
Transportation
Valley Shuttle Co. · Dispatch
(845) 555-0100
Cake
Sugar Maple · Della Fox
(845) 555-0129
Your own version

Want run-of-shows this clean?

Request an invitation and Runshow will build every couple's timeline for you — pulled from their details, shared live with your team, and exportable to PDF for the vendors who still love paper.

No spam, ever. Just your invitation when a place opens.

Keep going

More free tools.

Every one of these is free to use and built the same way — try them, or have your own version built into Runshow.

See all 13 free tools →

Built for venues, planners, bands & DJs and photographers. See how Runshow is priced or what it would save you.

Now onboarding — Join the waitlist

Request your invitation.

Runshow opens to a small, curated group at a time. Add your name to the list — and share your link to move up it.

No spam, ever. Just your invitation when a place opens.